AI for construction project managers
AI workflows for construction project managers
Project managers spend long hours turning meetings and price submissions into records. We run workflows like this in our own construction project management practice, and we set up the same kind for yours, with the project manager reviewing everything.
The repetitive work a project manager carries
Tasks like these come back every week. They are good candidates for a tested workflow with a person checking the result.
Meeting records
Turning a meeting transcript, annotated notes and supporting drawings into one usable record.
Decisions, actions and open questions
Organising what was decided, what must be done and what is still unresolved.
Comparing contractor pricing
Establishing what changed between two contractor pricing submissions, line by line.
What we set up
A workspace for your business
Your context, your trusted sources and instructions for repeatable tasks, organised in one place your team can edit.
Starter workflows
Two agreed workflows to begin with, such as meeting minutes with an action list and a comparison of two pricing submissions.
Self-guided lessons
Practical lessons inside the workspace, so your team can practise on real tasks, check the output and learn when to ask for help.
Human approval
Each workflow has a named person who checks the result before anything is sent or acted on.
Where we’ve done this
Our own practice · internal use
Two workflows we use in our own practice
Build with AI’s founder has worked in construction since 2007. These workflows were built for our own construction project management practice and are used internally. They are not client engagements.
Meeting records. The task is to turn a meeting transcript, annotated notes and supporting drawings into a usable record. We built a process for reconciling the sources and organising decisions, actions and unresolved questions. The result is draft minutes and an action list prepared for the project manager’s review, with uncertain details flagged.
Cost comparison. The task is to establish what changed between two contractor pricing submissions. We built a line-by-line comparison of quantities, rates, section totals and adjustments. The result is a reconciliation report showing where rates changed, even though the overall submission total stayed the same.
This describes what was built, not measured results.
How it works
A defined scope makes the result easier to assess and the handover easier to run.
- Map. Choose the workflow, authoritative inputs, responsible people and desired outcome.
- Define. Agree systems, access, approval points, exclusions and acceptance criteria.
- Build & check. Tailor the workspace and test normal work, missing information and the agreed failure cases.
- Hand over & adopt. Give a brief orientation, leave practical lessons and record acceptance. Adoption support stays within the agreed scope.
Setup options
Choose one option. Fees are confirmed after your discovery call, and your proposal confirms one total for the agreed package.
Foundation
Your first repository, set up and connected, with two agreed workflows operated by your team, practical lessons and a tested handover.
Connected
Four agreed workflows in total, connected to the supported systems, with input and output checks and approval steps.
Operations
Six agreed workflows in total, with scheduling, queues and human approvals where feasible. Feasibility is assessed first.
Questions
Who checks the minutes?
Can it check a contractor’s price submission?
Does it replace professional judgement?
How is project and contract information handled?
Start with the work.
Email Don with a repeatable task that slows your projects down. We’ll discuss a useful first workflow and a scope you can assess before you commit.